‘A Celebration of the Trees of Qualicum Beach’ Photo Contest Official Terms and Conditions.
CONTEST IS VOID WHERE PROHIBITED BY LAW

By entering the ‘A Celebration of the Trees of Qualicum Beach’ Photo Contest (“Contest”) you agree to abide by these official rules and regulations and any other terms and conditions referenced in these Official Terms and Conditions.

Eligibility Criteria:
The Contest is open to Canadian citizens, permanent residents of Canada, or protected persons designated by the Immigration and Refugee Board of Immigration, Refugees and Citizenship Canada (excluding residents of Quebec) who have captured a photo of a tree within the municipal boundary of the Town of Qualicum Beach, British Columbia.
All entrants must be at least 19 years of age or have the permission of their legal guardian. Photographers under the age of 19 entering must have permission page signed with entry, which will be emailed to them shortly after submission. Submissions will not be considered for judgement until permission page is signed.
Affiliates of Friends of the Qualicum Beach Forest (FQBF) or Qualicum Beach Museum (QBM) and their immediate family members (spouse, parent, child, sibling, and their respective spouses, regardless of where they live) or persons living in the same households of such, whether or not related, are not eligible to enter the Contest. Affiliates may include but are not limited to, FQBF and QBM employees, volunteers, or Board of Directors.
FQBF and QBM reserves the right to request verification of these eligibility criteria from the entrants at any time.

General Guidelines and Standards for Entries:
Photographs must have been taken within the Town of the Qualicum Beach in the province of British Columbia.
Photographs must have been taken within the last twelve (12) months;
Photographs should be full colour and should be taken on a high-resolution camera or highest setting on your phone camera. Images should be no larger than 20 megabytes and without watermarks or other markings that identify the photographer;
Photographs must be of a tree, or multiples of the same tree, dead or alive, in a natural setting;
Photographs must have been taken ethically, without cause to harm or disrespect the subject or environment;
All entries should be submitted with the Entrant’s contact information, an artistic title of the photograph, the date the photograph was taken, the general location the photograph was taken (which may be a street, park, or neighbourhood), and type of camera used to take the photograph.

Copyright Notice:
You retain the copyright of your photo and nothing herein grants ownership of your photo to FQBF or QBM. By submitting an entry, you hereby represent and warrant that (a) you have the right to grant the rights granted herein or, alternatively, you have obtained all necessary rights and permissions to use and submit your photograph in connection with the Contest and to provide all the rights specified in these Official Rules; and (b) your photograph and the use thereof as contemplated herein does not and will not violate, misappropriate, or infringe upon any law or regulation or the rights of any third party, including without limitation any copyright, trademark, or any rights of publicity or privacy, or any other intellectual property or proprietary rights. By submitting a photograph to the Contest, you hereby grant to FQBF and QBM a perpetual, irrevocable, royalty-free, worldwide, nonexclusive license to publish, reproduce, display, perform, distribute, adapt, edit, modify, translate, create derivative works based upon, and otherwise use and sublicense your photograph, or any portion thereof (including without limitation any names, likenesses, or personas shown in the photograph), in connection with the Contest and for any other purpose (including without limitation for entertainment, instruction/education, advertising, marketing, promotional and/or publicity purposes), and to incorporate your photograph into other works in any manner, form, media or technology now known or later developed. FQBF or QBM will have no obligation to publish or use or retain any photograph you submit or to return any photograph to you. You agree that it is your sole responsibility to obtain all permissions and releases necessary for the grant of the rights contained in this paragraph. You will not be entitled to compensation for any use by FQBF or QBM, or its agents, licensees, or assignees, of your photograph.
Entries will be declared invalid if they are late, illegible, irregular, forged, garbled, or reproduced;
Entries will be declared invalid if they negatively depict another person, country, ethnicity, race, religion, age, sex, gender, sexual orientation, or disability;
FQBF and QBM reserves the right to exclude from its photo gallery page any photo or post that does not comply with these rules and regulations or for any reason that FQBF and QBM determines in its sole discretion without notice at any time;
The content of an entered photograph must be acceptable for all viewing audiences. FQBF and QBM will automatically disqualify any entrant that submits a photograph that contains any obscene or indecent content that FQBF and QBM, in its sole and absolute discretion, finds vulgar, offensive, or inappropriate for public viewing, or that presents FQBF or QBM in a negative light; and
Entrants will be deemed to have understood the above rules and agree to be bound by them when entering this competition.

Photo contest prizes and appropriate retail values:
Limit one (1) prize per person:
All first-place winners in each of the two categories will have their photograph printed and professionally framed, exhibited at the QBM until November 22nd, 2025, then returned to them in full and complete professionally framed condition. They will also receive a gift certificate to a business operating in the Town of Qualicum Beach – Approximate value – $100.00 each.
*Odds of winning will depend on the number of eligible entries received.

Additional Contest Details:
Contest Winners will be notified and confirmed as follows:
The winners will be determined at the sole and absolute discretion of FQBF and QBM and the winning entrants will be contacted directly via email as provided by the Entrant by no later than 4:30 p.m. PST on September 9, 2025. Each potential winner may be required to complete, sign, and return a presented declaration of eligibility and liability/publicity release within the time specified by QBM, or the prize will be forfeited in its entirety. If a notified potential winner is not eligible, forfeits the prize, or declines the prize, an alternate winner may be selected.
Unclaimed Prizes/Second Chance Drawing: If a prize is not claimed for any reason, it may be awarded to an alternate winner. All remaining entries after the original prize selection will be considered for selection as an alternate winner. The alternate winners will be notified as soon as possible after their selection. The odds of winning a prize as an alternate winner depends on the number of eligible entries received.

Publicity Release:
Entrants further grant FQBF and QBM the right to use and publish their proper names and likenesses online and in print in any other media in connection with the Contest. Acceptance of a prize constitutes permission for FQBF and QBM to use winners’ names and likenesses for advertising and promotional purposes without additional compensation unless prohibited by law.

Privacy Notice Statement:
FQBF and QBM is committed to protecting personal information collected through contest activities. Please respect the privacy of others, and do not post anything without the other person’s consent. If your submitted photo contains an image of an individual, you must obtain this person’s consent prior to entering the photo in the Contest. If this person is a minor, you must obtain his or her parent or legal guardian’s consent. FQBF and QBM may use your personal information for the Contest purposes of determining Contest eligibility, awarding prizes, and sending them to the winners of the Contest.

Limitations of Liability and Release:
By entering the Contest, each Entrant releases, indemnifies and holds FQBF and QBM and its respective officers, directors, agents, employees, and volunteers harmless from any and all responsibility or liability arising out of or relating to: (i) any personal injury, death, property (including computer) damage, or other loss or claim of any kind arising from or in connection with any violation of these Official Rules, the Contest, or any entered Photograph; (ii) any entry or other materials that have been tampered with, that are misdirected, incomplete, incorrect, non-conforming, corrupt, lost, late, or ineligible; (iii) computer, telephone, cable, satellite, network, hardware, software, or other technical malfunctions or failures; Internet or website inaccessibility or delays; printing or typographical errors in any Contest materials; or any other technical or human errors occurring in connection with the Contest; and (iv) any third party claim which, taking the claimant’s allegation to be true, would show the Entrant to be in breach of any of its warranties set out herein; (v) the complete release of lnstagram, Facebook, and Twitter (X) and acknowledgement that the promotion is in no way sponsored, endorsed or administered by, or associated with, lnstagram, Facebook, and Twitter (X).

Additional Terms:
By entering, the entrant agrees to accept and abide by the Official Rules of this Contest and agrees that any dispute with regard to the conduct of this Contest, rule interpretation, or award of prize, shall be resolved by FQBF and QBM, whose decision shall be binding and final. This Contest is governed by the laws of the Province of British Columbia, and all entrants consent to the exclusive jurisdiction and venue of the Courts of the Province of British Columbia for any disputes arising out of this Contest. All federal, provincial, and local laws and regulations apply. By participating, the entrant agrees to release and hold harmless the Released Parties from any injury, loss, or damage to a person, including death or property damage due in whole or in part, directly or indirectly to the acceptance, use, or misuse of a prize, participation in any Contest-related activity, or participation in the Contest. FQBF and QBM and the other Released Parties are not responsible for any typographical or other error in the printing of this offer, administration of the Contest, or in the announcement of prizes, including such error as may give an erroneous indication that a prize has been won. In the event FQBF and QBM is prevented from continuing with this Contest, or the integrity and/or feasibility of the Contest is undermined by any event including but not limited to fire, flood, epidemic, earthquake, explosion, labour dispute or strike, act of God or public enemy, satellite or equipment failure, riot or civil disturbance, war (declared or undeclared), terrorist threat or activity, or any federal, provincial, or local government law, order or regulation, order of any court or jurisdiction, or other cause not reasonably within FQBF and QBM’s control (each a “Force Majeure” event), FQBF and QBM shall have the right, in its sole discretion, to abbreviate, modify, suspend, cancel, or terminate the Contest without notice or further obligation. If FQBF and QBM, in its discretion, elects to abbreviate the Contest as a result of a Force Majeure event, FQBF and QBM reserves the right, but shall have no obligation, to select the winner(s) from among all valid and eligible entries received up to the time of such Force Majeure event.

Contact:
For additional information, please contact qbmuseum2@shaw.ca